Notary Arlington provides Form I-9 verification services in Dallas/Fort Worth to employers seeking an authorized agent to meet with their remote hire employee to ensure proper completion and verification of Form I-9, in compliance with U.S. Citizenship and Immigration Services policies.
Notary Arlington is registered with USCIS as an E-Verify Employer Agent.
Officially called the Employment Eligibility Verification, Form I-9 is a United States Citizenship and Immigration Services document that is mandated by the Immigration and Control Act of 1986. It is used to verify the identity and legal authorization of every individual who is recruited, referred for a fee, or hired for employment in the United States.
All U.S. employers must ensure:
- The employee completes Section 1 of the form no later than the first day of work for pay.
- The employee gives identification documents and the form to the employer (or the agent/representative of the employer).
- The employer (or agent) completes Section 2 of the form within three business days of the employee’s first day of employment.
Serving as an Authorized Representative of the Employer
Per USCIS policy, employers can contract with Notary Arlington to verify the identity of employees, employment authorization and to complete Forms I-9. Normally, employers contact me directly to facilitate completion of an employee’s Form I-9.
Periodically, a remote hire employee will contact me to verify and complete their Form I-9. Service can be provided after receiving authorization from the employer to act as their representative. This is easily accomplished with a phone call and email. The employee will be requested to provide contact information for their employer. I would then contact the employer directly to obtain authorization to act as their representative. The employer is invoiced directly for services provided, resulting in no out-of-pocket expense to the employee. After receiving authorization directly from the employer, I recontact the employee to schedule an appointment to complete the Form I-9 verification.
I-9 Verification Services in Dallas/Fort Worth
Basic Form I-9 Verification service includes:
- Scheduling and meeting with your remote-hire employee at a mutually agreed location.
- Ensuring proper completion of Form I-9, Section 1: Employee Information and Attestation.
- Any corrections required on Section 1 of Form I-9 will be made, initialed and dated by the employee.
- Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).
- Verify both identity and employment authorization.
- Complete and sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.
- Return the completed Form I-9 to the employee.
- Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.
- A travel charge to meet the remote hire employee is additional to the fee for this service.
Available services in addition to the basic service include:
- Same day encrypted file email to the employer containing a copy of the completed Form I-9.
- Same day encrypted file email to the employer containing a copy of the identification documents presented by the employee.
Note: I take the handling and protection of Personally Identifiable Information (PII) seriously. Image captures, cloud uploads, encryption and subsequent transmission are performed with Adobe Scan and Adobe Acrobat Pro DC. Files are stored in the Document Cloud until received and viewed by the employer. They are then deleted from the Document Cloud, with no copies stored or retained on digital devices at Notary Arlington.
A notary public is often sought out for I-9 verification services because they are considered trustworthy, attentive to detail and experienced with checking identification credentials. There is no notarization requirement for Form I-9. For Form I-9 verification services in Dallas/Fort Worth, Notary Arlington will serve in the capacity of an authorized agent of the employer, not as a notary public.