Notary Arlington is registered with USCIS as an E-Verify Employer Agent.

Form I-9

Officially called the Employment Eligibility Verification, Form I-9 is a United States Citizenship and Immigration Services document that is mandated by the Immigration and Control Act of 1986. It is used to verify the identity and legal authorization of every individual who is recruited, referred for a fee, or hired for employment in the United States.

All U.S. employers must ensure:

  • The employee completes Section 1 of the form no later than the first day of work for pay.
  • The employee gives identification documents and the form to the employer (or the agent/representative of the employer).
  • The employer (or agent) completes Section 2 of the form within three business days of the employee’s first day of employment.

For Employers/Onboarding Specialists Seeking an Authorized Representative

Onboarding Specialists understand the critical importance of proper completion and timely verification of Form I-9. Employers throughout the United States have come to trust Notary Arlington to verify both paper and electronic versions of Form I-9 for their Dallas – Arlington – Fort Worth Metroplex remote hire employees.

In addition to standard Form I-9 verification, Notary Arlington offers optional services, which include: transmitting secure copies of a completed Form I-9 and identification credentials presented. We are a mobile service company, based in southeast Arlington. A travel charge (based on mileage to the appointment location) is applied to each Form I-9 verification assignment.

Per USCIS policy, employers can contract with Notary Arlington to verify the identity of the employee, employment authorization and complete Form I-9. Normally, the employer will contact Notary Arlington directly, as only they can designate an authorized representative. Additional information on designating an authorized agent may be found at this uscis.gov web page.

For competent, professional service, in compliance with policies of the U.S. Citizenship and Immigration Services, contact Notary Arlington today!

For Remote Hire Employees Seeking to Have Their Form I-9 Verified

Are you a remote hire employee who received generic instructions from your employer to get your Form I-9 verified? Notary Arlington will be happy to assist you!

In compliance with USCIS policies, Notary Arlington must receive authorization from your employer to act as their representative, prior to providing service. A soon-to-be-hired employee cannot offer such authorization. No worries! We will work with you to obtain the needed authorization!

Who will be paying for this service? Please check with you employer. Many times, an employer will ask us to invoice them directly for payment. This may result in no out-of-pocket expense to the employee.

Notary Arlington is a mobile service company, based in southeast Arlington. A travel charge (based on mileage to the appointment location) is applied to each Form I-9 verification assignment. There is no public office to drive to or visit.

When contacting Notary Arlington, please be prepared to provide the following information:

Employee

  • Name
  • Address (location of service delivery)
  • Phone Number
  • Email Address
  • First Day of Employment

Employer

  • Company Name
  • Company Mailing Address
  • Hiring Party Name (HRM, HRA, Onboarding Specialist, etc.)
  • Hiring Party Phone Number
  • Hiring Party Email
  • Copies of any instructions you received from your employer, concerning your Form I-9 verification

I-9 Verification Services Provided in the Dallas – Arlington – Fort Worth Metroplex

Basic Form I-9 Verification service includes:  

  • Scheduling and meeting with your remote-hire employee at a mutually agreed location.
  • Ensuring proper completion of Form I-9, Section 1: Employee Information and Attestation.
  • Any corrections required on Section 1 of Form I-9 will be made, initialed and dated by the employee.
  • Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).
  • Verify both identity and employment authorization.
  • Complete and sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.
  • Return the completed Form I-9 to the employee.
  • Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.
  • A travel charge to meet the remote hire employee is additional to the fee for this service.

Available services in addition to the basic service include:

  • Same day email to the employer containing a password protected URL: Access to encrypted files containing an image of the completed Form I-9.
  • Same day email to the employer containing a password protected URL: Access to encrypted files containing images of identification documents presented by the employee.

Electronic Form I-9 Verification service includes:  

  • Scheduling and meeting with your remote-hire employee at a mutually agreed location.
  • Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).
  • Verify both identity and employment authorization.
  • Scan images of the documents presented.
  • Return to the office. Access the employer’s Form I-9 portal. Complete and digitally sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.
  • Upload document scans to the portal file.
  • Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.
  • A travel charge to meet the remote hire employee is additional to the fee for this service.

Protecting Personally Identifiable Information (PII)

The handling and protection of PII is a serious matter. PII data in motion (transitioning from one location to another) is subject to numerous accountability standards, Federal laws, and State statutes.

When requested as an additional service, Notary Arlington will perform image captures of Form I-9 and/or identification documents, encryption, cloud uploads, password protection, and subsequent information transmission to an authorized 3rd party (employer).

Images are scanned in the field by a mobile digital device, using Adobe Scan. The images are saved as encrypted .pdf files and automatically uploaded to the Adobe Document Cloud, for secure storage. No files are saved on the mobile digital device.

For Paper Form I-9’s:

  • The employer is emailed a password protected URL to access the employee’s encrypted files stored in the Adobe Document Cloud.
  • Sensitive PII files are never attached directly to an email correspondence.
  • Passwords are communicated to the employer separately.
  • Once the employer acknowledges receipt of the files, Notary Arlington will permanently delete the files stored in the Adobe Document Cloud.

For Electronic Form I-9’s:

  • The employer provides access to their secure Form I-9 portal, in order to complete Section 2 and upload images of identification documents.
  • Notary Arlington retrieves the images from the Adobe Document Cloud and uploads them to the employer’s secure portal, as instructed.
  • Notary Arlington permanently deletes the employee’s encrypted files stored on the Adobe Document Cloud, once the portal transaction is completed.

Legal Notice

Notary Arlington provides Form I-9 verification services in the Dallas-Arlington-Fort Worth Metroplex. Service is provided as an authorized representative of the employer – not as a Notary Public. A Notary Public is often sought out for I-9 verification services because they are considered trustworthy, attentive to detail, and experienced with checking identification credentials.

The State of Texas does not authorize a Notary Public to certify a Form I-9. However, the Texas Secretary of State website has clarified that Notary Arlington (a business entity) may assist a business that employs their services in filling out a Form I-9, as long as the work is not performed in the capacity of a Notary Public.

I provide professional notary public and Form I-9 employer agent services in Arlington, Texas and surrounding areas. Call for a quote today!
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No information on this website is to be construed as legal advice.
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