Notary Arlington is registered with USCIS as an E-Verify Employer Agent.

Form I-9

Officially called the Employment Eligibility Verification, Form I-9 is a United States Citizenship and Immigration Services document that is mandated by the Immigration and Control Act of 1986. It is used to verify the identity and legal authorization of every individual who is recruited, referred for a fee, or hired for employment in the United States.

All U.S. employers must ensure:

  • The employee completes Section 1 of the form no later than the first day of work for pay.
  • The employee gives identification documents and the form to the employer (or the agent/representative of the employer).
  • The employer (or agent) completes Section 2 of the form within three business days of the employee’s first day of employment.

For Employers/Onboarding Specialists Seeking an Authorized Representative

Onboarding Specialists understand the critical importance of proper completion and timely verification of Form I-9. Per USCIS policy, employers can contract with Notary Arlington to verify the identity of the employee, employment authorization and complete Form I-9. Normally, the employer will contact Notary Arlington directly, as only they can designate an authorized representative.

Additional information on designating an authorized agent may be found at this uscis.gov web link.

Notary Arlington has proven to be THE authorized agent in the Dallas – Arlington – Fort Worth Metroplex for employers seeking Form I-9 verification of their remote hire employees.

For competent, professional service, in compliance with policies of the U.S. Citizenship and Immigration Services, contact Notary Arlington today!

For Remote Hire Employees Seeking to Have Their Form I-9 Verified

Periodically, a remote hire employee will contact Notary Arlington seeking to verify and complete their Form I-9. Some receive generic instructions from their new employer to “find a notary public” to complete the process. In compliance with USCIS policies, authorization must be received directly from the employer to act as their representative, prior to providing service. A soon-to-be-hired employee cannot provide such authorization.

Employees contacting Notary Arlington should be prepared to provide the following information:

  • Employee Name
  • Employee Address (location of service delivery)
  • Employee Phone Number
  • Employee Email Address
  • Employer Company Name
  • Employer Contact Name (HRM, HRA, Onboarding Specialist, etc.)
  • Employer Contact Phone Number
  • Employer Contact Email
  • The Employee’s First Day of Employment

Notary Arlington will then contact the employer directly to obtain authorization to act as their representative. The employer is normally invoiced directly for services provided, resulting in no out-of-pocket expense to the employee. After receiving authorization, Notary Arlington will re-contact the employee to schedule an appointment to complete the Form I-9 verification.

I-9 Verification Services Provided in the Dallas – Arlington – Fort Worth Metroplex

Basic Form I-9 Verification service includes:  

  • Scheduling and meeting with your remote-hire employee at a mutually agreed location.
  • Ensuring proper completion of Form I-9, Section 1: Employee Information and Attestation.
  • Any corrections required on Section 1 of Form I-9 will be made, initialed and dated by the employee.
  • Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).
  • Verify both identity and employment authorization.
  • Complete and sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.
  • Return the completed Form I-9 to the employee.
  • Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.
  • A travel charge to meet the remote hire employee is additional to the fee for this service.

Available services in addition to the basic service include:

  • Same day encrypted file email to the employer containing a copy of the completed Form I-9.
  • Same day encrypted file email to the employer containing a copy of the identification documents presented by the employee.

Note: I take the handling and protection of Personally Identifiable Information (PII) seriously. Image captures, cloud uploads, encryption and subsequent transmission are performed with Adobe Scan and Adobe Acrobat Pro DC. Files are stored in the Document Cloud until received and viewed by the employer. They are then deleted from the Document Cloud, with no copies stored or retained on digital devices at Notary Arlington.

Legal Notice

Notary Arlington provides Form I-9 verification services in the Dallas-Arlington-Fort Worth Metroplex in the capacity of an authorized agent of the employer, not as a notary public. A notary public is often sought out for I-9 verification services because they are considered trustworthy, attentive to detail and experienced with checking identification credentials.

Texas law does not authorize notaries public to certify a Form I-9. However, the Texas Secretary of State website has clarified that Notary Arlington (a business entity) may assist a business that employs their services in filling out a Form I-9, as long as the work is not performed in the capacity of a Notary Public.

I provide professional notary public and Form I-9 employer agent services in Arlington, Texas and surrounding areas. Call for a quote today!
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No information on this website is to be construed as legal advice.
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