The signer(s) must be present at the time of the notarization
- For Mobile Notary – Face-to-face with the notary, in the same room
- For Online Notarizations – Face to face with the notary, via webcam
The signers must display to the notary a valid, government-issued identification credential
- Checking and verifying a signer’s identity is a critical step in performing a notarial act
- The purpose is to safeguard against fraud.
- Acceptable forms of identification include: a U.S. State Driver’s License, a State Identification Card and a U.S. Passport.
- The identification credential must contain the signer(s) name, photograph and signature.
- The identification credential must not be expired.
The document is reviewed for completeness, with the signer(s) names compared to the identification they presented.
- The document must be filled out completely, except for signatures.
- The names on the document must be spelled correctly and checked against the signer’s identification credential.
The signer(s) must demonstrate comprehension and free will when signing the document.
- Signer(s) must be fully alert and able to prove to the notary that they understand the contents of the document they are signing. Simply nodding one’s head is not enough.
- Signer(s) must state and display that they are signing the document of their own free will.
- If a signer cannot speak, they must be able to communicate with the notary in writing with complete sentences.
The signer(s) must be able to communicate with the notary in the English language.
- As the notary does not speak a foreign language, each signer must be able to communicate with the notary in the English language.
- All notarial certificates will need to be written in the English language.